Scheduling Best Practices
Scheduling Best Practices
Learn the basic concepts of scheduling by developing project schedules manually, using scheduling best practices as defined by PMI
Microsoft Project 2019
Microsoft Project 2019
Learn how to use MS Project to develop and manage a project schedule and practice those techniques
Expert Guidance From a SME
Expert Guidance From a SME
Receive expert guidance on working with team members, sponsors, and other stakeholders to effectively develop and use the project schedule
Take Away Resources for Troubleshooting
Take Away Resources for Troubleshooting
Receive information and resources for finding and troubleshooting problems with MS Project schedules

– Fundamentals of Scheduling Using Microsoft Project 2019 –

3 Day Course – 20 PDUs

Bring this Microsoft Project class to your organization or company- onsite or virtual!

Student Objectives
A student will have successfully completed the course if he or she:

  • Can use MS Project to develop a schedule that facilitates:
      1. Using resources efficiently
      2. Detecting and resolving schedule problems before they occur
      3. Answering the key questions – where should we be, and if we are not there, what corrections should we make?
  • Understands the best practices in scheduling as well as the concepts of critical path, float, and resource leveling
  • Can use Microsoft Project to develop a schedule that meets best practices, based on the provided quality checklist
  • Has a path forward for developing, maintaining, and using their own project schedules
  • Can develop a project schedule that is maintainable in less than 4 hours of work in a typical project week
  • Understands the update cycle
  • Knows how to find additional help when needed

Class Materials
Students will receive the following:

  • Velociteach Quick Reference Guide:
      1. Step-by-step instructions on how to set up and maintain a schedule
      2. Best practices for scheduling
      3. Explanation of key Microsoft Project concepts
      4. Checklist for Quality Review of a schedule
      5. ~100 “How Do I” reminders
      6. Troubleshooting tips
  • Class Textbook
  • Class Exercises

Students should come prepared with the following:

  • Basic knowledge and experience in Microsoft Word
  • Basic knowledge and experience in Microsoft Excel – understand using simple formulas in Excel
  • Computer with Microsoft Project 2019 Standard or Professional
  • Downloaded class files provided by Velociteach
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Class Outline

Fundamentals of Scheduling
This portion of class consumes most of Day 1. During this section, Microsoft Project will not be used. Materials will be presented via PowerPoint presentation and all work will be done manually.

      • Introductions (to the course, the instructor and each other, if applicable)
      • Basic Concepts of Scheduling, including Rolling Wave Planning
      • Develop the Schedule Management Plan
      • Understand Scope (Overview only)
      • Develop a High-Level Schedule of Phases
      • Develop a Mid-Level Schedule of Work Packages
      • Detail Initial Tasks (Names, Sequence, Durations)
      • Perform Critical Path Analysis
      • Add and Optimize Resources
      • Baseline the Schedule
      • Use the Schedule to Communicate
      • Use the Schedule to Monitor Progress

Using Microsoft Project
The remainder of Day 1 and Days 2 – 3 will be hands-on with Microsoft Project, with each task demonstrated in Microsoft Project by the instructor and practiced by the students. In addition to discussion and Q&A sessions, this section will include exercises for the following:

      • Introduction to MS Project 2019
      • Set Up a New Schedule
      • Establish Project Calendar
      • Build High-Level Schedule (Phases)
      • Build Mid-Level Schedule of Work Packages
      • Detail Schedule Tasks
      • Level Resources
      • Save a Baseline
      • Communicate with Stakeholders
      • Update Progress and Analyze Variances
      • Class Wrap-Up

Inquire for more information and a detailed agenda!

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